Manager in the Office of the CEO

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    Expired on: Jun 24, 2024

    Job Title:                        Manager in the Office of the CEO

    Department:                Office of the CEO             

    Reporting to:               Chief Executive Officer

    Salary:                             R1 024 922.00 – R1 285 253.00 TCTC

    Paterson Level:            D4

    Advert Date:                 11 June 2024

     

    Job Purpose:

    Ensures the smooth running of the CEO’s office operations including strategic documents. Provides executive assistance to the CEO in an effective and efficient manner. The Manager in the Office of the CEO will act as the CEO’s first point of contact with people from both inside and outside the organisation.

    The Manager in the office of the CEO is key personnel in the company as he/she will end up being the CEO’s representative and point of contact with the organisation’s divisions, partners and stakeholders.

     

    The incumbent is responsible for acting as a trusted advisor and operator for the Chief Executive Officer (CEO) Provide high-level strategic support to the CEO in planning, executing, and ensuring the success of the CEO’s mandate. He/she must drive the organisations corporate governance and compliance, ensuring alignment of Brand South Africa’s policies and procedures to ensure best project delivery. Office of the CEO provides executive support in a one-on-one working relationship.

     

    The incumbent serves as a liaison to the between CEO and executives of businesses and functional units; organizes and coordinates internal and external relations efforts and oversees special projects. The incumbent will have the ability to exercise good judgment in a variety of situations, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The incumbent will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

     

    Minimum Qualification requirements & Experience:

    • Degree in Business Admin, Marketing, or Public Admin/Office Management.
    • Post graduate qualification will be an added advantage.
    • 5-10 years’ experience in an executive office management environment.
    • Understanding of protocol matters with regard to government, parliament, and other key stakeholders.
    • Knowledge of Operational Systems.
    • Organisational processes and policies.
    • Administrative and document management systems.
    • Understanding of marketing and communications environment.

     

    Key Performance Areas: 

    1. Participate in the development and implementation of Brand South Africa’s business strategy
    • Contribute input into the overall conceptualisation and development of Brand South Africa’s business strategy.

     

    1. Provide strategic and Executive support to the CEO
    • To provide strategic and efficient administrative support to all strategic documents.
    • Prepare presentations for strategic platforms that requires CEO’s participation.
    • Responsible for coordination of CEO’s strategic platforms.
    • Communicates directly, and on behalf of the CEO, with stakeholders, on matters related to CEO’s programmatic initiatives. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO. Successfully completes critical aspects of deliverables with a hands-on approach, including business projects, and other tasks that facilitate the CEO’s ability to effectively lead the company. Support CEO’s Personal Assistant to drive engagements and project operations e.g. agenda for strategy, workshops and follow up on deliverables assigned by CEO. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

     

    1. Provide administrative support to the CEO
    • To maintain professionalism and image of the CEO’s office.
    • Act as a trusted strategic advisor and operator for the Chief Executive Officer, who can fill in as necessary in meetings, synthesizing information and feedback for quick decision-making. Maintain high standards of professionalism, discretion, diplomacy, judgment, customer service, efficiency, and operational excellence.
    • Ensure oversight on all policies prior to CEO’s approval.
    • Ensure smooth running of EXCO meetings including coordination and planning.

     

    1. Planning, Organising the coordination of key documents and operational matters of the organization
    • Oversee the efficient and effective reporting across multiple levels in the organisation Department monthly reports, quarterly management reports, Board preparations, document preparation for reporting purposes.
    • Participate in the organisation forums and appropriate/relevant committees.
    • Process innovation to ensure that organisational processes work and are practical.

     

    1. Staff management and development
    • Delegate work assignments and tasks to appropriate individuals, providing sufficient direction so desired business outcomes can be achieved.
    • Provide direct report with leadership, direction, and coaching to achieve work objectives and improve performance and skills.
    • Performance Management – ensure that team members achieve their Performance Objectives as per individual agreements.
    • Staff development, motivation and training.
    • Recruit respective staff and select.

     

    1. Assist to create the optimal working environment in the activation of strategy to be more effective in achieving the Brand SA mandate
    • Create an innovative working environment.
    • Create the high performance organisational culture.
    • Establish rapport with key people in the organisation and the organisation’s stakeholders.
    • Assist to embed a strong achievement culture through performance management.

     

    1. Fulfilment of statutory requirements
    • Manage and coordinate formal submission of documents to the Executive Authority as per legislative requirements (PFMA etc.) within the specified timeframe, e.g. strategic and business plans, quarterly reports, budgets, etc. Maintain a register of all documents submitted and obtain written confirmation of receipts.

     

    1. Public Relations, Stakeholder management and Influence
    • Assist to create an external environment conducive to the organisation being able to function in terms of political, media and stakeholder buy-in.
    • Collaborate and drive interaction as well as communication between the CEO, Communications department and the media.
    • Coordinate, implement and monitor the projects of the CEO including the management of promotional items as well as stakeholder corporate gifts.
    • Play a supporting and collaborative role to the marketing team by playing an active role in content creation around projects relating to the CEO’s objectives.
    • Develop partnerships and share knowledge with relevant stakeholders;
    • Oversee strategic interventions that will contribute to Brand South Africa’s overall media profile and reputation;
    • Monitor trends and benchmarking best practices both nationally and internationally to assist in decision making; and network on various platforms with industry thought leaders to share and discuss best practices.

     

    1. Organisational Management and Governance
    • Assist to enforce good governance and compliance.
    • Assist to create an internal environment conducive to the organisation being able to function in terms of human and financial resources, internal climate and culture.

     

    1. Financial management/oversight and compliance
    • Develop and manage the CEO’s budget (including the use of outsourced and contracted services), in line with the office of the CEO.
    • Manage financial resources cost effectively.

     

    1. Project Management
    • Manage and undertake specific administrative tasks on work programs, projects and research as determined by the CEO.
    • Oversee and manage strategic project efforts.
    • Work closely with Leadership and Project teams and other stakeholders to facilitate delivery and remove impediments.
    • Drive change through cross-functional teamwork.
    • Drive the benefits quantification and realization from all projects.
    • Proactively participate in business efficiency improvement forums and to play an active role in the change initiatives process by assessing and recommending the feasibility of change requests received.
    • Facilitate project meetings and workshops related to process re-engineering, engaging stakeholders, subject matter experts and attendees at all levels.
    • Provide input to budgeting process per project portfolio.
    • Drive high quality of all deliverables across complete life cycle.
    • Managing stakeholder communications.
    • Conduct pro-active detection of process bottle-necks and high level operational value chain.
    • Provide input into streamlining, adapting and standardizing new processes.

     

    Required Technical Skills, Competencies and Attributes:

    • MS Office (Excel, Word, PowerPoint).
    • Advanced working on the organisation’s database and document management systems.
    • Working usage of the CRM software.
    • Excellent management, communication and interactive skills.
    • Competent ability in knowledge management.
    • Excellent planning and organising skills.
    • Excellent problem-solving skills.
    • Strategic thinker.
    • Excellent business writing and correspondence.
    • Attention to detail/accuracy.
    • Judgement/discernment.
    • Honesty and Integrity.
    • Organisational/business awareness.

    Brand South Africa is committed to ensuring and maintaining workplace diversity and the attainment of employment equity, having due regard to qualifications and appropriate experience. Brand South Africa encourages applications from African Males, Indian Females, Colored Males and Females, White Males and Females as well as people with disabilities.

     

    Please note that certified copies of qualifications will be requested from the shortlisted candidates ONLY.

     

    The processing of your personal information by Brand South Africa will be done in accordance with the POPI Act 4 of 2013. Correspondence will only be limited to shortlisted candidates. Brand South Africa reserves the right not to make an appointment.

     

    To apply for this position, submit a comprehensive CV to: Norma@Kgabolize.co.za

     

    Please quote the position title on the subject line.

     

    The closing date on the: 24 June 2024.

     

    For enquiries please contact: Mr Nicholus Maphakela on 011 483 0122 or 063 680 9555

     

    *Should you not hear from us within three months from the closing date please consider your application unsuccessful

     

     

    Job Category: Office of the CEO
    Job Type: Full Time
    Job Location: Brand South Africa Head Office
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